how to write the resume by pleasing Bots & Hiring managers?

Updated: Jun 2



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What are do’s and don’ts when writing a resume?


You can't beat the bots /Applicant Tracking System (ATS) but please them for sure!



Our objective is to help you to achieve your career goals with a resume that highlights you effectively for landing an interview with a hiring manager.


Your resume is seen by the hiring manager at last but before that, your resume will go through multiple scanning on an ATS database i.e online bots and recruiters.

The resume needs to be customized for each job. Templates for resumes would only work if you know how to showcase your skills. Pretty looking resume template without the right content is a poor job search approach. Content is still the king!


One Size Doesn't Fit All! The resume needs to be customized to each job posting as each industry/role has its own requirements when drafting the job description. Your resume is about matching the needs of future employers with your past experience. Don't believe the myth on ATS-compliant resume, or ATS-proof hacks if you have no idea about how to write the resume. Resume writers use career strategy sessions to understand the career history and develop a master resume. We offer a complimentary crash course on our resume writing services for you. We only work with career professionals who have clarity on the targeted title and niche.


ATS doesn't reject the resume, it filters out the "non-fit" candidates based on the filters each employer uses during the pre-screening process. Your information could be archived and later be matched with other roles if you meet the criteria. There are over 400 ATS tools in the market, it is impossible to BEAT THE BOTS but you can please for sure by letting the bots parse information easily. Make your resume ATS-friendly by avoiding complicated pretty looking templates. Your information should easily be able to flow from the documents to the system without error when converted into text or ATS candidate's database. A simple template is a way to go!


Some companies could look at all the applications, in-fact bigger companies have mandates to go through every single resume. Imagine how much time recruiters will spend time on 1000 applications. You got to please their eyes and have them at hello in 10 secs with the checklist they are looking for when hiring.


Once you are in ATS, you will forever be in ATS unless the company chooses to delete or clean the data or archive it. It is important to target the right role to avoid being flagged by employers. Avoid applying for multiple roles if you are not qualified. Usually, companies would ask you to reapply for a similar role only after 6 months, it depends on their internal process.


Recruiters use Boolean search to find the matching candidates within their database with the help of ATS. Recruiters could locate your old resume by using the database if you happen to be the match for the role. There are many boolean search commands, and it depends on the type of ATS. Search criteria depend on many aspects. Search criteria could be based on the rating recruiters have previously used for the same type of role. The most popular one of boolean search are as follows:

" " Quotation marks

AND, OR, NOT, + plus sign, - minus sign, * wild card etc.



Filter used by online applicant tracking system for jobs


There is always a reason why a company would ask you to reapply for the same role, honour their request. Some ATS will allow you to add a new resume to your old profile some may not. Depending on how companies customize the ATS tool. ATS could have the ability to merge the duplicate info automatically or manually. It is wise to upload a new Resume with up-to-date information to end up in the future search. Avoid duplicate profiles. Recruiters could upload resumes manually and import from the various career sites directly.


Companies have a scoring /rating system that plays a crucial part in getting the interviews. Scoring is based on the skill set or predefined criteria selected by hiring managers. Skill sets are related to job requirements, education, certifications, industry, hard skills, soft skills, location, and many other criteria. Few ATS tools heavily rely on the keywords for scoring purpose, that means more keywords the better. Good recruiters will disregard the scoring and try to scan all the resumes every day to ensure hiring managers get the right candidates. This is why capturing the attention of human eyes in 10 secs is extremely important. If you meet the checklist given by hiring managers to the recruiters, it is easy to get good ratings. Focus on the requirement of the job.


Recruiters could add must-have and nice to have predefined in the system to match the qualified candidates. If someone has multiple keywords based on a predefined skillset in the system they might get a higher score but that doesn't guarantee you will get interviews because your resume will be scanned by human's eyes. It is important to use the keywords strategically in an ethical way by showcasing the accomplishments. Please stop using the white font keywords trick to hack the ATS. Eventually, you will be tossed out or flagged by employers.


Recruiters could assign the rating score from 1-5 or percentage to your profile best on the match. Once you are identified as a good match, they schedule an interview from ATS. Everything happens within ATS, from screening to a job offer being accepted.


Optical Character Recognition (OCR) is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files, or images captured by a digital camera into editable and searchable data. This is where ATS may conflict with translating the right information, you have to be cautious on how to highlight skills for ATS to parse the information correctly for human eyes.



When do you get rejected by ATS?


Employers could also add prescreening which is called "Knock out questions" which filters out non-qualified candidates automatically. This is where you could get rejection emails right away sometimes. It depends on how employers automate the system, you might get the rejection email in 24 hours or within 7 calendar days, you never know how the system is automated. Be careful on knock-out questions which are used as pre-screening techniques. If you don't meet the must-have requirement, you need other strategies to reach out to hiring managers. Go through the video to understand what could be knock-out questions that screen out the non-qualified candidates before assigning the score.


Take a look at the screenshot of how the scoring system is being used by one of the ATS tools employers use for recruiting. Not all employers set up the rating system the same way, this is why it is difficult to understand behind the scene in ATS. This is why applying for the right role matters the most. Employers also have the mandate to hire qualified candidates based on the job description to avoid compliance issues.

Rating on the candidates profile used by ATS
Rating on the candidates profile used by ATS

Rating on ATS for job seeker
Rating on ATS for job seeker


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This video was from a few years ago, things have changed in the ATS world which we go into details during our Please The Bot & Eyes In 10 Secs. We teach customized sessions targeting your industry. Our clients have been hired at top companies just by taking a Resume course alone. It is important to stand out on the resume in an ethical way without trying to game the system. It is crucial to write to resume which is easier to parse by ATS. There are certain things ATS is not able to translate to text. We cover a few tips during our training.

Disclaimer: These comments on the video do not necessarily represent all the issues related to your resume; however, we strive to provide you with expert high-level feedback and recommendations. You will find that each person who reads your resume will have a slightly differing opinion. We encourage you to carefully consider our suggestions and use them to strengthen your document.

This video has: What Is an Application Tracking System? How to write a Resume to please the bots? How to land a job interview with an amazing resume writing formula? How to write the resume to please Hiring Managers and Recruiters? Top tips for Resume writing on your own.